![]() This will uncover which apps employees are using and can identify employees that aren’t leveraging Microsoft 365 apps even though they’re assigned a license. License usage reports can help identify those that aren’t using or underutilizing company-authorized Microsoft 365 tools and using unauthorized apps to get work done. Because of a lack of communication and coordination, an organization might be wasting money in both divisions. One division might have a bunch of unassigned licenses, while another needs more. In many enterprises, unassigned licenses are stacking up while new licenses are being bought for new employees. The larger the enterprise, the more likely there will be wasted or unused licenses. If these licenses were no longer needed, a 10,000-user organization on a typical Microsoft E3 licensing deal could save more than $150,000 a year on these unassigned licenses. A study Opens a new window found that, in a combined database of 3.4 million Microsoft 365 licenses, about 18% of the licenses were unassigned. As employees come and go, they may get reassigned, or they may sit there running up a tab. For enterprise organizations, licenses tend to accumulate. ![]() The first step in understanding what an organization’s licensing situation looks like is to do a Microsoft 365 licenses audit for waste. Additionally, the use of these unauthorized apps may also be a violation of compliance regulations or governance policies. Nearly half (47%) of those concerns were from untested software, tools, and services. A recent survey Opens a new window of CISOs and other security professionals revealed that 95% reported increased challenges in security with more people working at home. As users adopt more cloud software tools – paid and unpaid – without getting approval from IT, unsanctioned devices, applications, and software can cause real problems.īesides the potential for incompatibility with other company apps, shadow IT presents additional security risks when employees are using software and apps that IT teams don’t know about. With more employees working remotely and on personal devices, this practice has only accelerated. A recent survey Opens a new window of users and teams reported that more than two-thirds (67%) were using tools that hadn’t been vetted by their company’s IT team. Learn More: Could No-Code Tools Be the Key To Unlocking Your Employees’ Full Potential and Productivity? Identifying Over-Purchasing and Under-Utilization of LicensesĪ big reason why identifying over-purchasing and under-utilization of licenses is critical is because of the shadow IT it can create. Here’s what organizations must understand on over-purchasing and under-utilization of licenses, and what effective license management and user adoption strategies they should put in place to overcome issues and prevent future ones, as well as save money and increase efficiency. With an accurate understanding of what licenses there are and what teams need, organizations can prevent over-buying and wasting money. Licenses can now be procured and turned up as needed. ![]() It’s simply not necessary to have a surplus of licenses anymore. On top of this, upgraded licenses are assigned to people that work in functional roles that don’t require that kind of access.Īs companies look toward returning to the office, fully or in hybrid capacity, comprehension of Microsoft 365 licenses in use is becoming even more important. ![]() Licenses can simply be added when needed, but in most organizations, there’s significant overcapacity going to software that isn’t being used by anyone. With Microsoft 365 in the cloud, there’s no longer a need for over-purchasing. With the wave of license changes, IT teams have been struggling to differentiate between what licenses they have now versus what is really needed, as well as track overall usage to determine where there is underutilization and redundancy happening.īefore cloud services, it was common to over-purchase and was acceptable due to purchasing cycles or funding mechanisms. Over the past year, IT admins have increased Microsoft 365 licenses to enable remote work and front line workers, added additional license types to enable video conferencing and security features and removed folks who were furloughed or no longer with the company. Further, increased efficiency and savings can also be achieved, writes Paul Robichaux, senior director of product management, Quest Software. By identifying organization needs and comparing them to what Microsoft 365 licenses are in place and being used, gaps can be identified. ![]()
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